MASON COUNTY CENTRAL SCHOOLS BOARD OF EDUCATION
Organizational Meeting
July 17, 2006
The organizational session of the Mason County Central Board of Education was held in the Central Business Office of the District
1] CALL TO ORDER
The meeting was called to order at 6:37 p.m. by President Al Deering.
2] ROLL CALL
MEMBERS PRESENT Al Deering, James Dittmer, Jeff Barnett, Gena Nelson, Roland Struve, Sherry Wyman
MEMBERS ABSENT
Randy SaxtonOTHERS PRESENT Carla Mayer, Deb Thomas, Jeff Mount
ALSO PRESENT Mark Steigenga of Ludington Daily News
3]
ELECTION OF OFFICERSA. Election of Temporary Chairperson
Chairperson, Al Deering, declared the Chair would accept nominations for a Temporary Chairperson. Mr. Dittmer nominated Carla Mayer as Temporary Chairperson.
Motion carried 6-0.
B. Election of Officers
President
Mr. Dittmer nominated Al Deering for the office of President. The nomination was supported by Mrs. Nelson.
It was moved by Mr. Struve that the nominations be closed and that a unanimous vote be cast for Al Deering for the office of President.
Motion carried 6-0.
Vice President
Mr. Deering nominated Randy Saxton for the office of Vice President. The nomination was supported by Mr. Barnett.
It was moved by Mr. Dittmer that the nominations be closed and that a unanimous vote be cast for Randy Saxton for the office of Vice President.
Motion carried 6-0.
Secretary
Mr. Dittmer nominated Gena Nelson for the office of Secretary. The nomination was supported by Mr. Barnett.
It was moved by Mrs. Wyman that the nominations be closed and that a unanimous vote be cast for Gena Nelson for the office of Secretary.
Motion carried 6-0.
Treasurer
Mr. Deering nominated Sherry Wyman for the office of Treasurer. The nomination was supported by Mr. Barnett.
It was moved by Mr. Struve that the nominations be closed and that a unanimous vote be cast for Sherry Wyman for the office of Treasurer.
Motion carried 6-0.
C. Transfer of Chair to President
Mrs. Mayer transferred the chair to Mr. Deering, President
.4] INFORMATIONAL REPORTS
A. Appointment of School District Attorney – Mr. Deering
5] ACTION ITEMS
A. DEPOSITORY OF FUNDS, BONDING, OFFICIAL SIGNATURES
It was moved by Mr. Dittmer, seconded by Mrs. Wyman, to approve the following resolution.
Motion carried 6-0.
DEPOSITORY OF FUNDS, BONDING, OFFICIAL SIGNATURES
WHEREAS, state statute provides that the board shall determine bank depositories; and
WHEREAS, Public Act 22, commonly referred to as the School Surety Bond Law, exempts treasurers
of General Powers districts from posting a surety bond when the authority for administering district money rests with district employees through a resolution of the board:
THEREFORE, BE IT RESOLVED, that the Fifth Third Bank, National City Bank, Northwestern Savings Bank and Trust, and West Shore Bank, and the Michigan Liquid Asset Fund are hereby designated as depositories of this school district, and that the appropriate accounts be opened and maintained in the name of the school district with said institutions, subject to the rules and regulations established from time to time by said institutions; that the superintendent of schools, the business manager, and the bookkeeper are authorized on behalf of Mason County Central School District and in its name to sign checks, receipts or order for payment, or withdrawal of funds deposited in said accounts or deposited to the credit of said school district, except as provided in this resolution in said institution; and, said institution is hereby authorized and directed to honor and pay any of said checks, receipts or orders for the payment or withdrawal of funds deposited to the credit of said school district when so signed; and
BE IT FURTHER RESOLVED, that the foregoing resolutions shall remain in full force and effect until written notice of its amendment or rescission shall have been received by said Bank and that receipt of such notice shall not affect any actions taken by the Bank thereto; and
BE IT FURTHER RESOLVED, that the accounts under the signature of the Superintendent, Bookkeeper, and Business Manager shall be;
General Fund Disbursement Account, Payroll Account – National City Bank
BE IT FURTHER RESOLVED, that the superintendent of schools designates the following persons as official school signatures for the following accounts:
Bookkeeper, Clerk, Administrative Assistant, Payroll/PersonnelPetty Cash Checking Superintendent, Business Manager,
General Fund Checking Superintendent, Business Manager, Bookkeeper
General Fund Sweep Superintendent, Business Manager, Bookkeeper
Activity-Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
1992 Debt Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
School Service Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
2005 Series A Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
2005 Series B Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
Michigan School District Liquid Asset Fund- Superintendent, Business Manager, Bookkeeper
2006 Capital Projects Investment Fund
1997 Debt Municipal Investment Fund Superintendent, Business Manager, Bookkeeper
Petty Cash Community Ed Enrichment Business Manager, Enrichment Coordinator
Checking
Petty Cash Driver Education Checking Driver Education Coordinator
BE IT FURTHER RESOLVED, that the school district treasurer not be bonded, in accordance with Section 380.124 of the School Code of 1976, revised; and
BE IT FURTHER RESOLVED, that we bond Superintendent, Business Manager, Bookkeeper, Payroll/Personnel for $25,000, Administrative Assistant for $10,000, and Athletic Director and Clerk for $5,000 each; and
BE IT FURTHER RESOLVED, that the Superintendent, and/or Business Manager have the authority to sign loans and contracts on behalf of the Mason County Central School District.
B. MEETING DATES, TIMES AND PLACE
It was moved by Mr. Struve, seconded by Mrs. Nelson, to adopt the schedule below of monthly meeting dates, times and places as per the Superintendent’s recommendation. A possible need for special meetings in months when only one meeting is scheduled was discussed.
Motion carried 6 – 0.
All meetings start at 7:00 p.m. and are in the CBO Meeting Room unless otherwise stated.
July 17, 2006 January 8, 2005 Middle School
August 7 January 22
August 21 February 12 Scottville Elementary
September 11 Journey HS/MS February 26
September 25 March 12
October 9 March 26 Scottville Senior Center
October 23 Riverton Elementary April 23
*November 7 * Corrected to November 20 by board action on 8/21/06. May 21 High School
December 18 June 11
June 25 Victory Early Childhood Center
C. AGENDA FORMAT, TERMINATION TIME
I
t was moved by Mr. Struve, seconded by Mrs. Nelson, that the following agenda format be adopted and the meetings terminate no more than three hours from the start time unless the time is extended by the Board.Motion carried 6-0.
I. CALL TO ORDER: President
II. ROLL CALL: President
III. CONSENT APPROVAL OF AGENDA
IV. *CALENDAR APPROVAL
V. DELEGATIONS, COMMUNICATIONS AND EXPRESSIONS FROM THE PUBLIC (30 minutes maximum; see attached citizen's participation sheet)
VI. INFORMATIONAL REPORTS
ADMINISTRATIVE REPORTS
BOARD REPORTS (2nd meeting of the month)
IX. *ACTION ITEMS
ADDITIONAL EXPRESSIONS FROM THE PUBLIC (20 minutes maximum: see attached citizen's participation sheet).
*EXECUTIVE SESSION
OTHER
*ADJOURNMENT
D. SET TUITION RATES
Following the recommendation of the Superintendent, it was moved by Ms. Nelson, seconded by Mr. Barnett, to set $1as the tuition rate for non-resident tuition students, as per past practice.
Motion carried 6-0.E DESIGNATION OF LIAISON WITH MASB
Mrs. Nelson moved that Jim Dittmer be appointed as the MASB Liaison, seconded by Mr. Barnett.
Motion carried 6-0.F. APPOINTMENT OF BOARD REPRESENTATIVE TO MASON-LAKE ISD.
Mr. Deering tabled the appointment of a representative to the Mason-Lake ISD Board until the next regular board meeting
.6] DELEGATIONS, COMMUNICATIONS AND EXPRESSIONS FROM THE PUBLIC
None.
7] ADJOURNMENT
As there was no further business Mr. Deering adjourned the meeting at 6:50 p.m.
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Gena Nelson, Secretary